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3 Digital Tools To Help You Be More Productive

Mindful Productivity
Welcome to Mindful Productivity Newsletter. I’m so grateful you decided to join me today. Have a wonderful and productive week! ☀️

In this article, I want to compile a list of 3 digital tools to help you be more productive. Since more and more of our work is done online, we should take a moment to figure out what tools we need in our online office.
Last week I wrote about yoga and here’s the proof. Yesterday I did a good 22-minute session. If you want to start with yoga, check out my last issue - Cactus Arms - How To Start With Yoga?
Since I’ve started going to the university, I’m always on the lookout for new digital tools to help me be productive. I love trying out new software to see how it fits into my workflow.
To the man who only has a hammer, everything he encounters begins to look like a nail.
~ Abraham Maslow
Abraham Maslow was an American psychologist who was best known for creating Maslow’s hierarchy of needs. This quote captures the importance of tool picking if you want to do your job right.
1. Digital Calendar
I know how basic mentioning a calendar on this list is, however it’s one of the most powerful digital tools to find time to be productive.
Today, there are no reasons why one should use a physical calendar to schedule their time. Digital alternatives are just faster, more scalable, flexible, and reliable than their physical counterparts.
There are a couple of options, if you’re still looking for your digital calendar.
Google Calendar is just the best overall digital calendar. It has all the features you need and is available on all major operating systems. You almost can’t go wrong with Google Calendar.
Apple Calendar is a close second and might be your choice if you’re a part of Apple’s ecosystem.
In the past, I’ve used both Google’s and Apple’s calendars. I believe that the digital calendar is one of the most important digital tools I use. It helps me schedule my day, so I feel less overwhelmed.
I usually do my scheduling every weekend for the upcoming week. This helps me see the challenges and tasks I will have to tackle during the week.
I also take a look at my calendar in the evening so I can better prepare for the upcoming day.
2. To-do List
To-do lists and calendars go hand in hand. I see a calendar as a way to schedule my time and a to-do list as a way to schedule my tasks.
Again, there are apps from Google and Apple that get the job done. Google has their Google Tasks app, which integrates with Google Calendar. Google Tasks also works on iOS.
Apple has Reminders, which is fine if you’re a part of Apple’s ecosystem. The app is well-designed and has some basic features. If want something basic Reminders will do the job.
If you’re looking for something more robust, there’s Todoist. Todoist is the OG to-do app. It has the best platform availability and a large feature set. Their free plan offers most of what an average user needs.
There’s a whole community of people interested in to-do apps and the market is filled with them. I’m sure you’re going to find your fit if you’re looking for something special.
3. Notes
I’m going to split this point since there are different use-cases for your note-taking and writing needs.
Quick Capture
Some writing programs aren’t designed to be quick capture tools. Your quick capture tool must be fast to open, and available everywhere.
For example, you just got this amazing idea for your newsletter. You have to write it down right away. What are you going to use to write it down?
a. Microsoft Word
b. Default notes app on your smartphone
I’m quite surprised if you picked Microsoft Word. If you want to be able to quickly write something down you need an app that’s almost always available to you. The app also has to be easy to use with quick input fields.
My favorite quick capture note-taking apps are again defaults on your smartphone. For Android that would be Google Keep or Samsung Notes, for iOS that would be Notes.
Focus Writing
For focus writing picking Microsoft Word might be a good idea. Focus writing is done when you make a conscious decision to start your writing.
Again Microsoft Word is fine, some apps can be used both as quick capture and focus writing like Evernote or Simplenote. Both of these apps support multi-platform syncing features so you can write wherever you want.
I’ve just started using Notion for the fifth time. Notion can be quite overwhelming at first, but this time I started slowly and I think it helped me adopt Notion better.
Now I might stick with it. Notion is also another focus writing tool, but it can be much more than that. I use Notion for writing but also organizing other parts of my life.
With these three sets of tools, you’re well equipped to be productive online. I know that this list could feature more apps and alternatives, but I decided to keep it minimal and useful for an everyday internet user. I’m sure pro users already have their specific tools.
If you found something useful in this newsletter, please share it with your friends. 🙏
Special thanks to my girlfriend for helping me edit this issue. ❤️
Have a wonderful week! 🪴
Don’t miss out on the other issues by Zan
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Zan @zheano

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